Rapid Assembly and Design Challenge (RAD)

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Request for Proposal: Rapid Assembly and Design Challenge (RAD)


Introduction and Overview

In a rapidly progressing and innovation-focused world, there is constantly a push for revolutionary new ideas. As the future of engineering, you have been called upon by the National Academy of Engineering (NAE) in collaboration with the NYU Tandon School of Engineering to propose and develop upon unique, intriguing ideas that will promote technological advancement and improve quality of life. The NAE wants to see how the new generation of engineers will address the Engineering Grand Challenges and technological problems the world faces. They want to reward innovative and exceptional designs and prototypes.

Your team is tasked with identifying a problem that needs to be solved or addressing a prompt-based problem, and then moving forward to develop a proof of concept solution. At the end of the semester, you will be expected to have a working prototype that you can showcase to your professors and teaching assistants. The products that shows the most creativity, promise, and innovative excellence will be awarded. The goal of this endeavor is to address an engineering problem that you believe you can solve or begin to solve. You have the freedom to propose any idea you believe to have merit, be it a completely new technology or one that you aspire to adapt. If your proposal is selected, or if you are paired with a prompt, then you will be expected to move forward with your idea and have a concrete prototype by the end of the semester. You will be graded on the effort that is put into the project and in understanding the engineering design process, as well as your ability to explain what you learn from your engineering design endeavor.

Specifications

An upperclassman mentor from the General Engineering Program will be provided to you. This mentor will act as a guide for you throughout the duration of this project. They will do the majority of your grading, and stay in contact with you about what deliverables will be due and when.

You have the freedom to propose an idea based in innovation and/or solving an engineering problem. Once your proposal has been selected by professors and other staff, you will work with your team to meet the goals that you, your mentor, and the professors have agreed upon. To understand the scope of your project, you have a theoretical budget of $100, which will be used to determine what and how many parts you should purchase in theory. You do not actually receive the funds, but rather should design a prototype to stay within this given budget. You will need to submit all deliverables, meet Benchmarks, and complete Milestone presentations on time. Student prototypes will be judged by professors at the end of the semester, and the best teams will be awarded a prize.

Along with your mentor, there will be additional Technical Open Lab (Tech OL) TAs on-shift during Open Lab hours. The Tech OLs will help you solve a problem, help connect you with other TAs for specialized help and training, and help you through this project in any other way possible. Your mentor will be your main point of contact throughout the semester, but any Tech OL or Open Lab TA will be able to provide additional support during all Open Lab hours.

Lastly, the Research & Development Committee of EG1003 has developed an Technical Online Library to provide you resources for help in web development, cybersecurity, game development, app development, programming languages, Arduino, Raspberry Pi, LEGO robotics, and more. The online library can be found here:

Example Project Ideas

Check out this Google document for more information on potential project ideas.

Review the National Academy of Engineering Grand Challenges for Engineering and the United Nations Education for Sustainable Development Goals reports to help you identify a global challenge that you are passionate about:

Below are examples of final prototypes of past RAD projects. This is the expectation of a RAD project:

Figure 1: PepperPet
Figure 2: Paw Print
Figure 3: SiteSeer

Microsoft Project

A project schedule must be created in Microsoft Project. Learn to use Microsoft Project by accessing the Microsoft Project Student Guide. This schedule must include all tasks related to the project from the start of the project to Early or Final submission. Click here to access the guide on how to transfer a file. The Microsoft Project schedule should include:

  • Minimum of 20 tasks, excluding Milestones
  • Milestones should be clearly indicated on the project plan (duration of zero days)
  • Each task must include the person responsible for completing the task (resource names)
  • Use the "Copy Picture" function to include the schedule in the presentations. Do not take a screenshot
  • Gantt chart must be displayed alongside the tasks list (fit onto one slide)
  • Gantt chart must show a progress line
  • Clearly state during the presentations whether the project is on-time, behind schedule, or ahead of schedule

For help planning the project, review the manual page Planning Project Scheduling & Costs.

Cost Estimate

A cost estimate must be generated that specifies the cost of all the materials and labor required for the construction of the proof of concept. Tabulate this cost information clearly in an Excel spreadsheet. Help in calculating the cost is available by reviewing Planning Project Scheduling & Costs. Any adjustments or changes over the semester in your cost estimate from the one implemented in your Design & Feasibility Report must be documented and shown to your mentor, as you have a maximum budget of $100.

The cost estimate should include the following:

  • Labor cost breakdown with hours and rates
  • Cost of all materials and components
  • Total cost must be shown in the bottom right corner

There should be no decimal places in the cost estimate as this is purely an estimate. Be sure to round appropriately.

Purchasing

You will have a budget of $100 to complete your project. Purchases can for materials that EG does not already have. You can find the list of materials available for all RAD groups here:

Purchases can only be made for items on Amazon. You can submit requests to purchase items through the Purchasing Form. After submitting the purchasing form, you must get your purchase approved by your mentor. The Purchasing Form can be found here:

In order to simplify this process, purchases must be approved by midnight. Purchases will be submitted by the department later that week. We cannot guarantee that purchases will arrive in a timely manner - make sure items are prime eligible for faster delivery and the item must ship in less than 7 days. Think ahead and order on time.

Purchase requests must be submitted by 8:00 PM of the following days in order for purchases to go through:

  • 10/5/2020 (Week 5)
  • 10/12/2020 (Week 6)
  • 10/19/2020 (Week 7)
  • 10/26/2020 (Week 8)
  • 11/2/2020 (Week 9)

There will be two additional special purchasing deadlines for recipients of the RAD Innovation Grant and groups with extenuating circumstances:

  • 11/9/2020 (Week 10)
  • 11/16/2020 (Week 11)

Additional Funding

There are other ways to receive additional funding for your RAD project in EG1003. One way includes applying to the EG1003 Innovation Grant. Your application will be reviewed by the last purchasing date. This grant is for projects that are able to create a working prototype with the initial budget but are able to make an even better prototype with the additional funding. All purchases with the group's initial budget must be made before applying to this grant. The group's mentor must be notified of the group's want to apply for the grant. Students can also apply to the NYU MakerSpace mini grant, which is a monthly award given out by the MakerSpace. The Innovation Grant Application can be found here:

Weekly Meetings

Your group must schedule and attend weekly meetings with your RAD mentor. Your group must choose a time slot together and abide by that time slot for the remainder of the semester. Your RAD mentor will set your Benchmarks and extra credit tasks. For additional technical help, go to Open Lab and a Tech OL or Open Lab TA will assist you with your project.

Engineering Notebook

While working on your project, you are expected to keep a record of all work done, as well as future plans and goals. In order to complete a Benchmark assessment, show your Engineering Notebook to the Open Lab TA completing your assessment. For Milestone 2, Milestone 3, and Final Submission you must submit your notebook in Word Document (DOC or DOCX) format to the EG1003 website. A guide to writing the notebook, as well as a basic overview of its expectations and frequency at which you should log in your notebook, can be found on the Keeping an Engineering Notebook page.

Extra Credit

Extra credit tasks are determined by your mentor based on your specific RAD project. Usually, your mentor will give you an additional 2-3 tasks to complete by Commissioning, which can be up to 15 points each. You can also receive extra credit for completing Benchmark A, Benchmark B, or Submission early, or completing your respective SLDP's 3D printing extra credit task as described in the Prototyping Guide. Refer to the EG1003 Grading Policy for exact point values. Creativity and innovation are always rewarded. Original designs will receive extra credit.

Milestones, Benchmarks, and Deliverables

As you work on your project, you will be required to present periodic reports on your progress. We call these Milestones. All the items assigned in each Milestone are called deliverables. These deliverables often consist of a combination of written submissions, presentations, and demonstrations. Additionally, you will be required to meet certain benchmarks assigned by your mentor, and hand in reports/deliverables that add to the progress and comprehensiveness of your project.

Project Initiation Documentation

The Project Initiation Documentation (PID) is extremely important, as it lays the groundwork for your project. You will be outlining your project idea, inspiration, and goals.

The PID must include:

  • Cover Page
  • Project Overview
  • Goals & Objectives
  • Design & Approach
  • Cost Estimate
  • Project Schedule
  • Relevant Pictures

An example PID template can be found here. The PID is due to your mentor by email by Benchmark A. Do not forget to include the items listed above. Use this link to access the DFR Rubric.

Milestone 1

Milestone 1 should act as a presentation of your Project Initiation Documentation Report. Without simply replicating your report in presentation format, take the key points to present in a concise and clear manner. The section formatting should be similar to that of the report. It is important that you outline your project goals and show that your project is realizable. This includes:

  • Project description (establish Benchmark A, Benchmark B, Commissioning requirements)
  • Mission statement
  • Technical design description
  • Preliminary conceptual drawing
  • Cost estimate
  • Microsoft Project schedule
  • Progress update (current state of the project)

Look Ahead: What tasks are planned between now and Milestone 2?

See How To Give a Milestone Presentation for the format of a Milestone presentation. Because your project will differ in format from other SLDPs, please treat this How-To as a general guideline but not an exact template. Your personalized Milestone 1 requirements and presentation format will be given to you by your mentor.

Benchmark Assessment A

Benchmark assessments evaluate the progress of your project. Benchmark Assessment A is due at the end of Modelshop Session II. There are penalties for not completing this on time. Refer to the EG1003 Grading Policy for more information.

For your Benchmarks, your mentor will outline specific goals that your project must achieve to satisfy the Benchmark. These goals will vary depending on the project and mentor and will be determined based on the particular project's level of difficulty. Please be sure to submit your Benchmark deliverables via the EG1003 website.

Part of your Benchmark is completing and turning in your PID. When you showcase the rest of your Benchmark requirements to an Open Lab TA, every part of the PID must be completed in order to Benchmark.

To pass, the design must complete all of the following:

  • Project Initiation Documentation
  • Have an initial physical prototype
  • Website submission of:
    • CAD drawings
    • Flowchart of code
    • Project schedule
    • Cost estimate
  • Updated Engineering Notebook

Milestone 2

Milestone 2 will be a project progress update. You must explain all changes and developments made thus far, particularly in regards to Benchmark A. Include whether or not you were able to complete your Benchmark A requirements, and if not, explain why. Also, highlight any changes you plan on making to your design or project, in general. Your Milestone 2 presentation must include:

  • Website submission of your updated Engineering Notebook
  • Presentation:
    • Project description
    • Mission statement
      • What is your project's purpose?
    • Technical design description
    • CAD drawings: top, front, most detailed side, isometric
    • Relevant pictures
    • Flowchart of code functions
    • Cost estimate (previous and current). What changes were made?
    • Microsoft Project schedule (previous and current). What changes were made?
    • Progress update: current state of the project (time, budget, etc.)

Look Ahead: What tasks are planned between now and Milestone 3?

See How To Give a Milestone Presentation for the format of a Milestone presentation, but remember that your format will differ slightly.

Benchmark Assessment B

Benchmark Assessment B is due at the end of Modelshop Session III. There are penalties for not completing this on time. Refer to the EG1003 Grading Policy for more information.

Similar to Benchmark A, your Benchmark B requirements will be determined and outlined by your mentor. Please submit your Benchmark deliverables via the EG1003 website.

To pass, the design must complete all of the following:

  • Have a new iteration of the physical prototype
  • Website submission of:
    • CAD drawings
    • Commented code
    • Project schedule
    • Cost estimate
  • Updated Engineering Notebook

Milestone 3

Milestone 3 is similar to the Milestone 2 presentation in that it will act as a project status update. At this stage, you should be close to having a substantial prototype. Make sure to elaborate on any testing that has occurred. Your Milestone 3 presentation must include:

  • Website submission of your updated Engineering Notebook
  • Presentation:
    • Project description
    • Mission statement
      • What is your project's purpose?
    • Technical design description
    • CAD drawings: top, front, most detailed side, isometric
    • Relevant pictures
    • Flowchart of code functions
    • Cost estimate (previous and current). What changes were made?
    • Microsoft Project schedule (previous and current). What changes were made?
    • Progress update: current state of the project (time, budget, etc.)

Look ahead: What tasks are planned between now and the completion of the project?

See How To Give a Milestone Presentation for the format of a Milestone presentation, but remember that your format will differ slightly.

Commissioning

Refer to the syllabus for the Commissioning deadline. There are penalties for not completing this on time. Refer to the EG1003 Grading Policy for more information.

To Commission, the following must be completed:

  • Final CAD model
  • Any additional deliverables designated to you by your mentor
  • Website submission of:
    • CAD drawings
    • Commented code
    • Project schedule
    • Cost estimate

Final Design Report

The Final Design Report (FDR) provides a comprehensive overview of your project process and developments from initial brainstorm to finished proof of concept. All project expectations and outcomes must be clearly detailed in the document. This report will also provide you with documentation experience useful for completing your Senior Design final report and other projects.

The Final Design Report must include the following documentation:

  • CAD drawings
  • Commented code
  • Project schedule
  • Cost estimate

Use this Final Design Report template with the following outline:

  • Introduction
    • Purpose of Project
    • Background
  • Requirements
    • Physical Components
    • Software Components
  • Procedures
    • Software Setup
    • Software Troubleshooting
  • Milestone and Final Product Requirements
    • Benchmark A Requirements
    • Benchmark B Requirements
    • Final Submission Requirements
    • Human Resources and Training (e.g. TA expertise utilized, etc.)
  • Results
    • Benchmark A Results
    • Benchmark B Results
    • Difficulties Experienced
  • Conclusion
    • Results of Project
    • Future Improvements

Final Presentation

Final presentations for RAD teams are not like the Milestone presentations. Students will be doing a business pitch to showcase their work, their product, and their business. This pitch involves a 2-3 minute presentation to show who you are, your business, and pitching your project to theoretical investors. Focus on topics such as the project application, a target audience for this product, why it's different from other products on the market, and the product's market value. The presentation should be colorful and coordinated. There should be equal amounts of graphics and text. You should focus on keeping your audience engaged and interested in your product as you go through the presentation. Feel free to be creative with the Final Presentation! The following must be addressed in the Final Presentation:

  • Problem statement
  • Solution overview
  • What is the purpose of your product?
    • Who is it helping?
    • What problem does it solve?
  • Company description and qualifications
  • Drawings
  • Project description
  • Future goals
  • Why should the company be awarded this contract?
    • Why is your product the best one on the market?
    • What makes your project unique?

Some example RAD Final Presentations can be seen below. These examples include videos with demonstrations of the physical prototype, which do not have to be included for the virtual semester.

Submission

All SLDPs must submit online. Please visit https://eg.poly.edu/finalSLDP.php for the link to the Project Submission form and each SLDP group's individualized login information. To submit, you must login to the EG1003 website using this special login information. Submitting with your NYU account or any other account will generate an error. You may resubmit at any time before the deadline. Please note that submission times are based on the most recent submission.

Please note the deliverables for this project are as follows. If any of the following items are omitted, you will be penalized. Be sure to click submit at the bottom of the form. The following list are general items that are expected from all RAD groups:

  • Cover page
  • Final presentation
  • Commented code
  • All the drawings of your design (initial through final)
  • Final Microsoft Project schedule
  • Final cost estimate
  • Resume(s) (no fictitious resumes will be accepted)
  • Final Engineering Notebook


Late Submission

Late submission is not allowed. If a project does not Commission or receive Partial Commission by the deadline set forth in the syllabus, the project will not be allowed to submit and will receive a 0 for the project grade. To receive Partial Commissioning, two TAs must evaluate the project and determine its degree of completion according to the Commissioning requirements and the project will be given a grade accordingly. Please refer to the EG1004 Grading Policy for more information.

Frequently Asked Questions

Q: What happens if we want to change our project idea?

A: Project changes are reviewed by your RAD mentor and Professor on a case-by-case basis. Please talk to your mentor if you would like to pivot your project.


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