Final Proposal Cover Letter Guidelines

[HEADER – Insert your company name and logo]

[Insert date] Mr. Joe Smith, title Company Name Street Address City, State, Zip		This is the name and address of the contact person and company where you are sending your proposal.

Re:	[Project Name]
	[Project Specification, i.e., Robot for Bomb Disarming Project]

Dear Mr Smith:		Always use a colon in a formal salutation.

First Paragraph Introduce your company and the proposal request you are responding to. Briefly state the problem described in the RFP for your project. Make sure you demonstrate your understanding of the problem. Then, briefly state – using persuasive language – your solution to the problem. Explain why your design solution is the best choice.

Second Paragraph Now, provide the background information necessary to demonstrate a full understanding of the problem. This will allow you to describe the problem in more detail. In the concluding sentence of this paragraph, describe your solution
Third Paragraph Build on that last sentence and provide a detailed description of your project. You will need to include both mechanism (e.g. the robot itself) and process (e.g., how the robot works) descriptions. Remember when you describe the feature of your robot to talk about their corresponding benefits.

Fourth Paragraph Explain why your company is the best choice for the job. Don't do this by saying that you are the best. Come up with ways to demonstrate your qualifications. Argue persuasively that you understand the request and are best suited to fulfill it.

Concluding Paragraph In two or three sentences, mention again the proposal name, concisely focus on the problem, your proposed solution, and what your firm will bring to the project. Make sure you express a strong interest in working on this job. Provide contact information.

Sincerely,
Sign Here
David Poly Lead Engineer		Insert your names and titles

Sign Here
Jane Jay Project Manager

Normally, the proposal and the project team's resumes would be attached to this letter. You will not be preparing a full proposal. Please follow the guidelines for preparing your resume and attach one for each member of the team to this letter. Your TA will rpovide instructions for submitting other supporting documentation (e.g., drawings, programs, cost estimates).