Ice Station Autonomous Robot (ISAR)

RFP*: ISAR(Ice Station Autonomous Robot)

* RFP is an acronym for Request For Proposal. Internationally, RFPs are called ITTs, an acronym for Invitation To Tender. Companies and governmental agencies use RFPs to solicit new business.

INTRODUCTION AND OVERVIEW

In the early 1980s, British Petroleum (BP) purchased a lease from the United States Bureau of Land Management to develop the vast oil reserves on Alaska's North Slope. BP is currently cleaning up six abandoned industrial sites on the North Slope as part of a long-term commitment to the State of Alaska set forth in the Charter for Development of the Alaskan North Slope, a document outlining the conditions of BP's 1999 purchase of ARCO Alaska.

The company is about to begin work on a new site located south of Prudhoe Bay, near the foothills of the Brooks Mountain Range. This new site at May Creek presents many challenges to the team assigned to clean it up. It is remote and the weather is brutal. BP has just finished construction on an ice station at May Creek that will serve as home base to the scientists, engineers, and technicians charged with the site's clean up.

In order to make their jobs easier, the company is seeking bids on an ice station autonomous robot, code-named ISAR, that will perform specific tasks at the ice station, thereby freeing up the station's personnel to dedicate themselves to more important jobs.

The winning bid will be the one that is both innovative and cost effective. BP anticipates using this robot on all its ice stations in the future. Please describe your company and its lead employees and discuss other projects you have completed that are similar to this one. Please refer to the specifications that follow as you prepare your proposal. The format outlined in the Technical Communication section of this manual is the one you should use.

SPECIFICATIONS

Design a robot using MLCAD as your primary design tool. Your team must build a model of your design using the materials provided. A RoboLAB program that will direct the robot's movements must be created. A cost estimate of the robot's components must be provided. All revisions to the original design must be recorded and explained this includes technical design drawings, as well as cost estimates. All revisions to the RoboLAB program must be recorded and explained.

The ISAR must be able to navigate autonomously around the ice station. The robot must perform at least five tasks in 3 minutes, including delivery, retrieval, and field alteration tasks. Of these five tasks, one must be a retrieval, and one must be a delivery. The remaining tasks may be selected from the list of tasks below. All parts of the robot must be within and not overhanging the baseline perimeter at the start (see Figure 2 below).

These specifications must be met for final commissioning. Please refer to the course syllabus for all due dates.

ISAR FIELD

Figure 1: ISAR navigation field, fully setup

Figure 2: Aerial view of ISAR navigation field with tasks denoted by number and color

Note: The leftmost corner in Figure 1 corresponds to the bottom right corner of Figure 2.

Objects are placed at different locations across the terrain. The completion of each task listed below has a specified point value. For example, moving the Storage Hut so that no part of it is over any lead (ice crack) is worth 10 points. Task numbers correspond to the location numbers on this map. Point values are also noted.

IMPORTANT

A robot has successfully returned when any part of the robot crosses or overhangs the baseline. If the robot is returning an object to base, points will be awarded when any part of the object crosses or overhangs the baseline. The object must be in base at the end of the trial run for the points to be awarded. Therefore, any retrieved objects should be removed from the robot autonomously or by a team member and placed within base right away. Objects knocked out of base accidentally by the robot and not pushed back autonomously do not receive retrieval credit!

A team member may pick up the scientists, new instruments, and barrels, and load them onto the robot by hand. The scientists and ice core may be removed from the robot by hand once they are within base. You may NOT touch the robot while you do this.

The robot program may not be altered or switched during any part of the mission. Likewise, the robot must be fully autonomous and therefore cannot be touched by any person during testing.

ISAR TASKS

1. Evacuate Scientists – Three scientists are trapped on a block of ice with two polar bears. As soon as any part of the robot overhangs the bears' block of ice, the scientists can board the robot. Return scientists safely to the base for 60 points (20 points each). If either of the bears is harmed (knocked over) during this mission, the penalty is 10 points. If the rescue fails but the scientists are still on the bears' block of ice, the mission may be retried.
2. New Instruments – A critical new instrument at base needs to be delivered to a specific location out on the ice marked by a target. Points are awarded for the smallest target ring the instrument is overhanging at the end of the round. If the instrument is over the large ring, the delivery is worth 20 points, the medium ring 25 points, and the small ring 35 points.
3. Fuel Barrels – Ten barrels of fuel need to be transported from base to the yellow storage hut out on the ice. Points are awarded for every barrel that is delivered to the storage hut. Transport barrels into or onto the hut for 50 points (5 points each). The mission can is passed if 8 or more barrels are delivered. If you wish, you can put a rubber band around the barrels to allow them to be transported as a group rather than individually.
4. Field Instruments – The three red field instruments must be read, checked, and recharged so their valuable data is not lost forever. To show that this work has been completed, the red flag must be raised at each instrument. Eachinstrument counts as 10 points, but checking all the instruments is only counted as a single task.
5. Ice Core – Check ice thickness and other characteristics by pulling an ice core and bringing it back to base. Get any part of the ice core back to base for 40 points.
6. Omitted
7. Weather Tower – The completion of the weather tower, essential for gathering lower atmospheric data, is in the final heavy construction stage, but time is running out. Complete the construction by getting the tower to spring up out of its compact position for 25 points.
8. Emergency Flare – The emergency flare, which sends a distress call for reinforcements before the blizzard hits, must be released before the storm severs the scientists’ contact with the rest of the crew. Release it for 15 points.
9. Storage Hut – A lead (crack) has formed and is rapidly expanding under the far corner of the oil storage hut. The hut needs to be moved to solid ice. Move the hut so that no part of it is over any lead for 10 points.

Please Note:

Some areas of the ice station navigation field are smooth; other areas have hills, water and ice. The objects and landscape are constructed out of LEGO pieces.

During the competition, the instructors or your TA will make all judgments as to the successful completion of tasks. Protests will not be considered.

Creativity and innovation are always rewarded. Original designs will receive extra credit.

MICROSOFT PROJECT

Your team must create a time management plan using Microsoft Project (MS Project). This plan must include all tasks related to the project. Each task must be named, assigned a duration, assigned to a specific person (or people) and ranked in importance relative to the other tasks you have identified. You must begin your work by creating an MS Project plan. Follow your project plan throughout the semester. If the team falls behind schedule, explain the reasons for the delays when you present your progress reports, list the steps being taken to get the project back on track, and create a revised MS Project plan.

DRAWINGS

A command of MLCAD is necessary for you to complete the drawings required for this project. Use MLCAD to create four drawings of your robot: front, top, most detailed side, and a drawing of your gear trains. Sensors, motors, and gears must be included in each drawing. All parts used in the robot must be referred to using the part number found in the price list.

Each revision of your design must be documented. This is done by saving the old side view drawing, and assigning a revision number to the new drawing.

Figure 3: Sample isometric image from MLCAD (without part numbers)

MODEL

You must build a scale model (1:1) of your design. The following materials will be provided:

1. RoboLAB kit
2. One RCX
3. Sensors
4. Motors

Additional materials can be supplied by your TA.

Figure 4: Photographs of some past robot models constructed from provided materials

COST ESTIMATE

Once a robot design is complete, a cost estimate must be generated that specifies the cost of all the materials and labor required for the construction of your design. Tabulate this cost information clearly in an Excel spreadsheet, using the provided materials cost list.

MILESTONES

As you work on your project, you will be required to present periodic reports on your progress. We call these Milestones. All the items assigned in each Milestone are called deliverables. These deliverables often consist of a combination of written submissions, presentations, and demonstrations.

Milestone 1

Prepare an initial proposal, a preliminary sketch of your design, a cost estimate, and an MS Project plan.

Look Ahead: What tasks do you plan between now and Milestone 2?

Milestone 1 Deliverables: Initial proposal and presentation. Include a preliminary sketch, cost estimate, and an MS Project plan. In your Initial Proposal, briefly state in complete sentences the goals and specifications of your design project. Be sure to include any special features and benefits of your design. Then provide a brief description of the robot and explain how the mechanism will work.

Note: Whenever you revise your drawing(s), your cost estimate, or your MS Project plan, you must include the initial drawing, the initial cost estimate, or the initial MS Project plan, in addition to the revision.

Milestone 2

Using MLCad, prepare four views of your latest design: front, top, most detailed side, and an isometric drawing. Create an MLCad drawing of your gear trains. Complete your latest RoboLAB program and your latest MS Project plan reflecting any schedule changes. Finally, calculate a revised cost estimate. A signed Component Testing Form must be submitted to your Recitation TA.

Look Ahead: What tasks do you plan between now and Milestone 3?

Milestone 2 Deliverables: A copy of your presentation slides that includes four views of your design using MLCad: front, top, most detailed side, and an isometric drawing; an MLCad drawing of your gear trains; your RoboLab program; a revised cost estimate; your revised MS Project plan; and your signed Component Testing Form.

Note: Whenever you revise your drawing(s), your cost estimate, or your MS Project plan, you must include the initial drawing, the initial cost estimate, or the initial MS Project plan, in addition to the revision.

Milestone 3

Using MLCad, prepare four views of your latest design: front, top, most detailed side, and an isometric drawing. Create an MLCad drawing of your gear trains. Complete your latest RoboLAB program and your latest MS Project plan reflecting any schedule changes. Finally, calculate a revised cost estimate.

Look ahead: What tasks do you plan between now and the completion of the project?

Milestone 3 Deliverables: A copy of your presentation slides that includes four views of your design using MLCad: front, top, most detailed side, and an isometric drawing; an MLCad drawing of your gear trains; your RoboLab program; a revised cost estimate; and your revised MS Project plan.

Note: Whenever you revise your drawing(s), your cost estimate, or your MS Project plan, you must include the initial drawing, the initial cost estimate, or the initial MS Project plan, in addition to the revision.

FINAL PRESENTATION

The exact specifications for your final presentation will be provided by your instructor. Some of these requirements will be: the features and benefits of your design, project specifications, all drawings, RoboLAB programs, cost estimates, and your completed MS Project. After you deliver your final presentation, you will proceed to the Model Shop to have your work commissioned (tested). A signed Commissioning Statement must be included with your final presentation materials.

Final Proposal Cover Letter: Refer to the Technical Communication section of this manual for specifics on the preparation of your cover letter. This document is the final written report describing your design project. Remember that proposals must be persuasive in tone.

The Appendix must include your initial sketch, all the drawings of your final design, the final RoboLAB program, the final MS Project, and the final cost estimate. Be sure to include photographs your final model.

EARLY ACCEPTANCE

If you complete your project one week early, you are eligible for a bonus that will be added to your final course grade. You must submit all deliverables by 5PM one week before your section is scheduled to present (see syllabus for exact date). To commission early, all required information on the form titled Early Acceptance of Semester Project, found on the EG web site, must be approved, accepted, and signed by a TA. The deliverables received early are the ones you will use in your presentation. No adjustments to the deliverables commissioned will be accepted.

LIQUIDATED DAMAGES

If you do not complete all your deliverables and do not commission during the Final Presentation, you will incur liquidated damages for the next five business days. From business day 6 to day 10 you will incur increased liquidated damages. If your project is 10 business days late, or beyond the date of the EG1004 Final Exam, you will lose all of the credit for your semester project.

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