Difference between revisions of "Final Proposal Cover Letter Guidelines"

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<p><b><u>1<sup>st</sup> PARAGRAPH</u></b></p>
<p><b><u>1<sup>st</sup> PARAGRAPH</u></b></p>
<p><b>Introduce your company and the proposal request you are responding to. Briefly state the<br>
<p><b>Introduce your company and the proposal request you are responding to. Briefly state the<br>
problem described in the RFP for your project. Make sure you demonstrate your understanding of<br>
problem described in the RFP for your project. Make sure you demonstrate your understanding<br>
the problem. Then, briefly state – using persuasive language – your solution to the problem.<br>
of the problem. Then, briefly state – using persuasive language – your solution to the problem.<br>
Explain why your company and solution are the best choice.</b></p>
Explain why your company and solution are the best choice.</b></p>
</td>
</td>
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<tr>
<td class=box colspan=7>
<td class=box colspan=7>
  <p><b><u>4<sup>th</sup> PARAGRAPH</u></b></p>
<p><b><u>4<sup>th</sup> PARAGRAPH</u></b></p>
 
<p><b>Explain why your company is the best choice for the job. Don't do this by saying that you<br>
  <p><b>Briefly describe your company, your team’s specific qualifications and the goals(s) you will meet.<br>
are the best. Come up with ways to demonstrate your qualifications. Argue persuasively that your<br>
  This is where you are going to argue persuasively that your company is the best suited to meet<br>
company understands the request and is best suited to fulfill it.</b></p>
  the needs of the current proposal. Be specific about what your company’s strengths are.</b></p>
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/tr>
  <p><i>Examples:</i> Our firm has developed over its seven year history… We are uniquely positioned to… Our firm’s location<br>
<tr>
   in Lincoln, Nebraska…</p>
<td colspan=7>
   <p>&nbsp;</p>
   </td>
   </td>
  </tr>
  </tr>
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  </tr>
  </tr>
<tr>
<tr>
<td class=box colspan=7>
<td colspan=7>
  <p><b><u>5<sup>th</sup> PARAGRAPH</u></b></p>
<p><b><u>CONCLUDING PARAGRAPH</u></b></p>
  <p><b>Talk about a past project (or current projects) that your company has undertaken. Highlight<br>
<p><b>In two or three sentences, mention again the proposal name, concisely focus on the<br>
  the ways you have met other project specifications and guidelines. Be creative but NOT<br>
problem, your proposed soltuion, and what your firm will bring to the project. Make sure you<br>
  outrageous in describing other fictional projects. This part gives a short but important history<br>
express a strong interest in working on this job. Provide contact information.</b></p>
  of your successes for the potential client.</b></p>
</td>
  </td>
</tr>
</tr>
<tr>
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<td colspan=7>
<td colspan=7>
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   </td>
   </td>
  </tr>
  </tr>
<tr>
<td class=box colspan=7>
  <p><b><u>FINAL PARAGRAPH</u></b></p>
  <p><b>In two or three sentences, mention again the proposal name you are bidding for, concisely<br>
  focus again on the problem, your solution and what your company can bring to
  the project.<br>
  Make sure you express your strong interest in working on this project.
  Provide contact<br>
  information.</b></p>
  <p><i>Example:</i> The [insert your company’s name] team has worked on numerous projects and carefully reviewed your<br>
  guidelines – we know your procedures. The [insert company name] team can bring available experienced staff… We<br>
  look forward to the opportunity of
  working with you.</p>
  </td>
</tr>
<tr>
<td colspan=7>
<td colspan=7>
   <p>Sincerely,</p>
   <p>Sincerely,</p>

Revision as of 01:17, 6 October 2006

Final Proposal Cover Letter Guidelines

This page is under construction

/tr>

[HEADER – Insert your company name and logo]

[INSERT DATE]
Mr. Joe Smith, title
Company Name
Street Address
City, State, Zip

Inst1.gif

This is the name and
address of the contact person and
company where you are sending
your proposal.

Re:[Project Name]
 [Project Specification, i.e., Robot for Bomb Disarming Project]
Dear Mr Smith: File:Inst2.gif

Always use a colon in formal salutation.

 
  

1st PARAGRAPH

Introduce your company and the proposal request you are responding to. Briefly state the
problem described in the RFP for your project. Make sure you demonstrate your understanding
of the problem. Then, briefly state – using persuasive language – your solution to the problem.
Explain why your company and solution are the best choice.

 

2nd PARAGRAPH

Now, provide the background information necessary to demonstrate a full understanding
of the problem. This will allow you to describe the problem in more detail. In the concluding
sentence of this paragraph, describe your solution

3rd PARAGRAPH

Build on that last sentence and provide a detailed description of your project. You will
need to include both mechanism (e.g. the robot itself) and process (e.g., how the robot works)
descriptions.

 

4th PARAGRAPH

Explain why your company is the best choice for the job. Don't do this by saying that you
are the best. Come up with ways to demonstrate your qualifications. Argue persuasively that your
company understands the request and is best suited to fulfill it.

 

 

CONCLUDING PARAGRAPH

In two or three sentences, mention again the proposal name, concisely focus on the
problem, your proposed soltuion, and what your firm will bring to the project. Make sure you
express a strong interest in working on this job. Provide contact information.

 

Sincerely,

David Poly
Lead Engineer

Jane Jay
Project Manager

 
 File:Inst3.gif

INSERT YOUR NAMES AND TITLES

 
  


ENCLOSURE

 
 File:Inst3.gif

Below your names, you will write
“ENCLOSURE�?, which refers to those
items that you will attach to this cover
letter

 

Normally, the Proposal with an Appendix would be attached here to the cover letter.
YOU ARE NOT WRITING A PROPOSAL. However, YOU DO HAVE TO ATTACH AN
APPENDIX. Include: Your initial sketch, all the drawings of your final design, the final
ROBOLAB program, the final MS Project, and the final cost estimate. Be sure to include
the photographs of your model.

AGAIN, you are just writing a cover letter and attaching an appendix with supporting
documentation.

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Continue to previous topic: Instructions for Preparing your Final Proposal Cover Letter

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