Difference between revisions of "Final Proposal Cover Letter Guidelines"

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{{Outdated||date=September 2007}}
<h1 align=center>Final Proposal Cover Letter Guidelines</h1>
<h1 align=center>Final Proposal Cover Letter Guidelines</h1>
<h1><font color=#ff0000>This page is under construction</font></h1>


<table cellspacing=0 border=1>
<table cellspacing=0>
<tr><td colspan=7><p align=center><b>[HEADER – Insert your company name and logo]</b></p></td></tr>
<tr><td colspan=7><p align=center><b>[HEADER – Insert your company name and logo]</b></p></td></tr>
<tr><td colspan=7>&nbsp;</td></tr>
<tr>
<tr>
<td colspan=2>
<td colspan=2>
Line 12: Line 13:
<b>City, State, Zip</b>
<b>City, State, Zip</b>
</td>
</td>
<td>
<td>[[Image:Inst1.gif]]</td>
[[Image:Inst1.gif]]
<td style="border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;border-top:solid windowtext 1.0pt;border-left:solid windowtext 1.0pt">
</td>
<td border=1 colspan=2>
<b>This is the name and<br>
<b>This is the name and<br>
address of the contact person and<br>
address of the contact person and<br>
Line 22: Line 21:
</td>
</td>
</tr>
</tr>
<tr><td colspan=7>&nbsp;</td></tr>
<tr><td>Re:</td><td>[Project Name]</td></tr>
<tr><td>Re:</td><td>[Project Name]</td></tr>
<tr><td>&nbsp;</td><td colspan=3>[Project Specification, i.e., Robot for Bomb Disarming Project]</td></tr>
<tr><td>&nbsp;</td><td colspan=3>[Project Specification, i.e., Robot for Bomb Disarming Project]</td></tr>
<tr><td colspan=7>&nbsp;</td></tr>
<tr>
<tr>
<td colspan=2>Dear Mr Smith:</td>
<td colspan=2>Dear Mr Smith:</td>
<td>[[Image:inst1.gif]]</td>
<td>[[Image:inst1.gif]]</td>
<td border=1><b>Always use a colon in formal salutation.</b></td>
<td style="border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;border-top:solid windowtext 1.0pt;border-left:solid windowtext 1.0pt">
<b>Always use a colon in a formal salutation.</b></td>
</tr>
</tr>
<tr>
<tr><td colspan=7>&nbsp;</td></tr>
<td colspan=7>&nbsp;</td></tr>
<tr>
<tr>
<td colspan=7>
<td colspan=7>
<p><b><u>1<sup>st</sup> PARAGRAPH</u></b></p>
<p><b><u>First Paragraph</u></b></p>
<p><b>Introduce your company and the proposal request you are responding to. Briefly state the<br>
<p><b>Introduce your company and the proposal request you are responding to. Briefly state the<br>
problem described in the RFP for your project. Make sure you demonstrate your understanding<br>
problem described in the RFP for your project. Make sure you demonstrate your understanding<br>
of the problem. Then, briefly state – using persuasive language – your solution to the problem.<br>
of the problem. Then, briefly state – using persuasive language – your solution to the problem.<br>
Explain why your company and solution are the best choice.</b></p>
Explain why your design solution is the best choice.</b></p>
</td>
</td>
</tr>
</tr>
Line 44: Line 45:
<tr>
<tr>
<td colspan=7>
<td colspan=7>
<p><b><u>2<sup>nd</sup> PARAGRAPH</u></b></p>
<p><b><u>Second Paragraph</u></b></p>
<p><b>Now, provide the background information necessary to demonstrate a full understanding<br>
<p><b>Now, provide the background information necessary to demonstrate a full understanding<br>
of the problem. This will allow you to describe the problem in more detail. In the concluding<br>
of the problem. This will allow you to describe the problem in more detail. In the concluding<br>
Line 52: Line 53:
<tr>
<tr>
<td colspan=7>
<td colspan=7>
<p><b><u>3<sup>rd</sup> PARAGRAPH</u></b></p>
<p><b><u>Third Paragraph</u></b></p>
<p><b>Build on that last sentence and provide a detailed description of your project. You will<br>
<p><b>Build on that last sentence and provide a detailed description of your project. You will<br>
need to include both mechanism (e.g. the robot itself) and process (e.g., how the robot works)<br>
need to include both mechanism (e.g. the robot itself) and process (e.g., how the robot works)<br>
descriptions.</b></p>
descriptions. Remember when you describe the feature of your robot to talk about their<br>
corresponding benefits.</b></p>
</td>
</td>
<tr><td colspan=7>&nbsp;</td></tr>
<tr><td colspan=7>&nbsp;</td></tr>
<tr>
<tr>
<td colspan=7>
<td colspan=7>
<p><b><u>4<sup>th</sup> PARAGRAPH</u></b></p>
<p><b><u>Fourth Paragraph</u></b></p>
<p><b>Explain why your company is the best choice for the job. Don't do this by saying that you<br>
<p><b>Explain why your company is the best choice for the job. Don't do this by saying that you<br>
are the best. Come up with ways to demonstrate your qualifications. Argue persuasively that your<br>
are the best. Come up with ways to demonstrate your qualifications. Argue persuasively that you<br>
company understands the request and is best suited to fulfill it.</b></p>
understand the request and are best suited to fulfill it.</b></p>
</td>
</td>
</tr>
</tr>
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<p><b><u>Concluding Paragraph</u></b></p>
<p><b><u>Concluding Paragraph</u></b></p>
<p><b>In two or three sentences, mention again the proposal name, concisely focus on the<br>
<p><b>In two or three sentences, mention again the proposal name, concisely focus on the<br>
problem, your proposed soltuion, and what your firm will bring to the project. Make sure you<br>
problem, your proposed solution, and what your firm will bring to the project. Make sure you<br>
express a strong interest in working on this job. Provide contact information.</b></p>
express a strong interest in working on this job. Provide contact information.</b></p>
</td>
</td>
Line 77: Line 79:
<tr><td colspan=7>&nbsp;</td></tr>
<tr><td colspan=7>&nbsp;</td></tr>
<tr><td colspan=7>Sincerely,</td></tr>
<tr><td colspan=7>Sincerely,</td></tr>
<tr><td class=box colspan=2><b>Sign Here</b></td><td>[[Image:inst1.gif]]</td></tr>
<tr>
<td style="border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;border-top:solid windowtext 1.0pt;border-left:solid windowtext 1.0pt" colspan=2>
<b>Sign Here</b></td>
<td>[[Image:inst1.gif]]</td>
</tr>
<tr>
<tr>
<td colspan=2>David Poly<br>Lead Engineer</td>
<td colspan=2>David Poly<br>Lead Engineer</td>
<td>&nbsp;</td>
<td>&nbsp;</td>
<td border=1 colspan=3><b>Insert your names and titles</b></td>
<td style="border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;border-top:solid windowtext 1.0pt;border-left:solid windowtext 1.0pt" colspan=3>
<b>Insert your names and titles</b>
</td>
</tr>
</tr>
<tr><td class=box colspan=2><b>Sign Here</b></td><td>[[Image:inst1.gif]]</td></tr>
<tr><td colspan=7>&nbsp;</td></tr>
<tr><td colspan=2>Jane Jay<br>Project Manager</td>
<tr>
</tr>
<td style="border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;border-top:solid windowtext 1.0pt;border-left:solid windowtext 1.0pt" colspan=2>
<b>Sign Here</b></td><td>[[Image:inst1.gif]]</td></tr>
<tr><td colspan=2>Jane Jay<br>Project Manager</td></tr>
<tr><td colspan=7>&nbsp;</td></tr>
<tr><td colspan=7>&nbsp;</td></tr>
<tr>
<tr>
Line 91: Line 101:
<p><b>Normally, the proposal and the project team's resumes would be attached to this<br>
<p><b>Normally, the proposal and the project team's resumes would be attached to this<br>
letter. You will not be preparing a full proposal. Please follow the guidelines for preparing<br>
letter. You will not be preparing a full proposal. Please follow the guidelines for preparing<br>
your resumje and attach one for each member of the team to this letter. Your TA will rpovide<br>
your resume and attach one for each member of the team to this letter. Your TA will rpovide<br>
instructions for submitting other supporting documentation (e.g., drawings, programs, cost esimates).</b></p>
instructions for submitting other supporting documentation (e.g., drawings, programs, cost estimates).</b></p>
   </td>
   </td>
  </tr>
  </tr>
Line 102: Line 112:


<p>[[Instructions for Preparing your Final Proposal Cover Letter | Continue to previous topic: Instructions for Preparing your Final Proposal Cover Letter]]</p>
<p>[[Instructions for Preparing your Final Proposal Cover Letter | Continue to previous topic: Instructions for Preparing your Final Proposal Cover Letter]]</p>
{{Outdated||date=September 2007}}

Latest revision as of 03:06, 11 July 2011

Final Proposal Cover Letter Guidelines

[HEADER – Insert your company name and logo]

 

[Insert date]
Mr. Joe Smith, title
Company Name
Street Address
City, State, Zip

Inst1.gif

This is the name and
address of the contact person and
company where you are sending
your proposal.

 
Re:[Project Name]
 [Project Specification, i.e., Robot for Bomb Disarming Project]
 
Dear Mr Smith: Inst1.gif Always use a colon in a formal salutation.
 

First Paragraph

Introduce your company and the proposal request you are responding to. Briefly state the
problem described in the RFP for your project. Make sure you demonstrate your understanding
of the problem. Then, briefly state – using persuasive language – your solution to the problem.
Explain why your design solution is the best choice.

 

Second Paragraph

Now, provide the background information necessary to demonstrate a full understanding
of the problem. This will allow you to describe the problem in more detail. In the concluding
sentence of this paragraph, describe your solution

Third Paragraph

Build on that last sentence and provide a detailed description of your project. You will
need to include both mechanism (e.g. the robot itself) and process (e.g., how the robot works)
descriptions. Remember when you describe the feature of your robot to talk about their
corresponding benefits.

 

Fourth Paragraph

Explain why your company is the best choice for the job. Don't do this by saying that you
are the best. Come up with ways to demonstrate your qualifications. Argue persuasively that you
understand the request and are best suited to fulfill it.

 

Concluding Paragraph

In two or three sentences, mention again the proposal name, concisely focus on the
problem, your proposed solution, and what your firm will bring to the project. Make sure you
express a strong interest in working on this job. Provide contact information.

 
Sincerely,
Sign Here Inst1.gif
David Poly
Lead Engineer
 

Insert your names and titles

 
Sign HereInst1.gif
Jane Jay
Project Manager
 

Normally, the proposal and the project team's resumes would be attached to this
letter. You will not be preparing a full proposal. Please follow the guidelines for preparing
your resume and attach one for each member of the team to this letter. Your TA will rpovide
instructions for submitting other supporting documentation (e.g., drawings, programs, cost estimates).

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Continue to next topic: Persuasion

Continue to previous topic: Instructions for Preparing your Final Proposal Cover Letter