Difference between revisions of "Final Proposal Cover Letter Guidelines"

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<p><b><u>1<sup>st</sup> PARAGRAPH</u></b></p>
<p><b><u>First Paragraph</u></b></p>
<p><b>Introduce your company and the proposal request you are responding to. Briefly state the<br>
<p><b>Introduce your company and the proposal request you are responding to. Briefly state the<br>
problem described in the RFP for your project. Make sure you demonstrate your understanding<br>
problem described in the RFP for your project. Make sure you demonstrate your understanding<br>
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<p><b><u>2<sup>nd</sup> PARAGRAPH</u></b></p>
<p><b><u>Second Paragraph</u></b></p>
<p><b>Now, provide the background information necessary to demonstrate a full understanding<br>
<p><b>Now, provide the background information necessary to demonstrate a full understanding<br>
of the problem. This will allow you to describe the problem in more detail. In the concluding<br>
of the problem. This will allow you to describe the problem in more detail. In the concluding<br>
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<p><b><u>3<sup>rd</sup> PARAGRAPH</u></b></p>
<p><b><u>Third Paragraph</u></b></p>
<p><b>Build on that last sentence and provide a detailed description of your project. You will<br>
<p><b>Build on that last sentence and provide a detailed description of your project. You will<br>
need to include both mechanism (e.g. the robot itself) and process (e.g., how the robot works)<br>
need to include both mechanism (e.g. the robot itself) and process (e.g., how the robot works)<br>
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<p><b><u>4<sup>th</sup> PARAGRAPH</u></b></p>
<p><b><u>Fourth Paragraph</u></b></p>
<p><b>Explain why your company is the best choice for the job. Don't do this by saying that you<br>
<p><b>Explain why your company is the best choice for the job. Don't do this by saying that you<br>
are the best. Come up with ways to demonstrate your qualifications. Argue persuasively that your<br>
are the best. Come up with ways to demonstrate your qualifications. Argue persuasively that your<br>

Revision as of 20:17, 6 November 2006

Final Proposal Cover Letter Guidelines

[HEADER – Insert your company name and logo]

 

[Insert date]
Mr. Joe Smith, title
Company Name
Street Address
City, State, Zip

Inst1.gif

This is the name and
address of the contact person and
company where you are sending
your proposal.

 
Re:[Project Name]
 [Project Specification, i.e., Robot for Bomb Disarming Project]
 
Dear Mr Smith: Inst1.gif Always use a colon in a formal salutation.
 

First Paragraph

Introduce your company and the proposal request you are responding to. Briefly state the
problem described in the RFP for your project. Make sure you demonstrate your understanding
of the problem. Then, briefly state – using persuasive language – your solution to the problem.
Explain why your company and solution are the best choice.

 

Second Paragraph

Now, provide the background information necessary to demonstrate a full understanding
of the problem. This will allow you to describe the problem in more detail. In the concluding
sentence of this paragraph, describe your solution

Third Paragraph

Build on that last sentence and provide a detailed description of your project. You will
need to include both mechanism (e.g. the robot itself) and process (e.g., how the robot works)
descriptions.

 

Fourth Paragraph

Explain why your company is the best choice for the job. Don't do this by saying that you
are the best. Come up with ways to demonstrate your qualifications. Argue persuasively that your
company understands the request and is best suited to fulfill it.

 

Concluding Paragraph

In two or three sentences, mention again the proposal name, concisely focus on the
problem, your proposed soltuion, and what your firm will bring to the project. Make sure you
express a strong interest in working on this job. Provide contact information.

 
Sincerely,
Sign Here Inst1.gif
David Poly
Lead Engineer
 

Insert your names and titles

 
Sign HereInst1.gif
Jane Jay
Project Manager
 

Normally, the proposal and the project team's resumes would be attached to this
letter. You will not be preparing a full proposal. Please follow the guidelines for preparing
your resumje and attach one for each member of the team to this letter. Your TA will rpovide
instructions for submitting other supporting documentation (e.g., drawings, programs, cost esimates).

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